International

2.4mR

Association

2012 AGM Minutes

 

Minutes of the 2012 Annual General Meeting

held on the 17th September 2012 at Porto San Giorgio, Italy. 12 noon.

These minutes refer to the following attached documents:

Presidents Report

Treasurers Report

Report of the Chairman of the Technical Committee

Proposal to ISAF for an amended Constitution of the 2.4mR ICA

1. Roll Call and Establish a quorum.

A quorum was established with the following voting members in attendance:

Rikard Bjurstrom – Finland (and EC director) 3 votes

Pekka Seitola – Sweden 3 votes

Simon Hill – UK 3 votes

Harald Rolfnes – Norway (and TC member) 3 votes

Bruce Millar – Canada ( with proxy for USA) (and vice president) 4 votes

Elena Polo d’Ambrosio - Italy 3 votes

19 votes

Contained within these country representatives both Europe and America continents appear in accordance with the requirements of the Constitution 8.4 to allow the meeting to continue.

Also present according to Constitution 8.1, non voting :

Pål Kragset - president

Steve Bullmore – secretary

Hakan Kellner – Officer of Honour and Head of the TC

Stellan Berlin – EC director

Unanimously selected by the AGM to assist according to Constitution 8.3, non voting:

Bo Hedensjo - Treasurer

2. Setting a time limit on speakers and other restrictions

A time limit of 3 minutes from any speaker on an individual item is set with an extension possible at the chairman’s discretion.

Any proposal from the floor of the meeting must be made in writing before a vote.

Proposals from the EC will be accepted but the 2007 agm minutes which gave the meeting this authority were not forwarded to ISAF – meeting was unanimous in its agreement.

Voting procedures would be by a show of hands unless there was a call from the floor for a closed vote on any item.

The EC proposed that in future the minutes of an AGM would be detailed to two people to read and sign off prior to the following year’s AGM – meeting was unanimous in its agreement.

The meeting unanimously appointed Harald Rolfsnes and Stellan Berlin to be the persons who sign off the minutes of this AGM.

3. Minutes Approval

EC proposal unanimously approved: "The World Council approves the minutes from 2011 AGM by Karl Wessberg as attached to this document".

4. Reports

Presidents Report, Treasurers Report, Auditors Report and Report of the Chairman of the Technical Committee were presented to the AGM. Treasurers report, presented by Bo Hedensjö contained the financial position as at the fiscal year end and also contained a budget for the coming 2012/2013 fiscal year. There were some questions and answers. To the TC report, presented by Håkan Kellner, the UK delegate raised the issue of the lead positioning within the limits of the keel and its possible movement and the UK hoped that the TC would address this during the forthcoming year. The Swedish delegate raised the issue of the rating certificates and pointed at the need to formalise the format of all racing certificates in all countries.

The reports have been signed by the persons elected to sign these minutes and are attached to them.

EC proposals unanimously approved:

1. The World Council takes the report from the President dated 2012-08-01 into

account.

2. The world Council takes the report from the Treasurer into account.

3. On basis of the report from Auditor dated February 27th 2012 the

World Council approves the statements for the fiscal year 2011.

4. The world Council takes the report from the chairman of the Technical

Committee into account.

5. World Council confirmation of previous EC decisions.

EC proposals unanimously approved:

The World Council decides the documents " Section K Version 2011-10-08", "Section K Measurement Form" and "Section K Measurement Templates" to be official 2.4mR ICA documents, as published on the ICA web.

6. Amendments to the International 2.4mR Class Constitution.

Amendments were presented to the AGM in the shape of a complete new Constitution, with different colours for not amended text, new text and text to be removed. The AGM looked into all of it in detail. The final decided amended Constitution have been signed by the persons elected to sign these minutes and are attached to them.

Member proposals for decisions:

1. Member proposals for specific points in the EC proposal for a new Constitution;

The Swedish delegate proposed on section 13.1.b to take away the last sentence: "If the decision timing is deemed by the EC to be urgent, the open comment period may be shorter than 30 days’’

EC proposals for decisions:

2. The World Council proposes to ISAF the amendments to the 2.4mR

Constitution which are shown in the attached document "2.4mR Constitution 2012".

3. When the amended Constitution is approved by ISAF, pursuant to

Constitution 4.3, all NCAs are asked to review their constitutions and evaluate if they sufficiently correspond with the ICA Constitution. In case of amendments the NCA constitutions are to be submitted to the 2013 ICA AGM before applications are sent to the National Authorities for approval.

4. When the amended Constitution is approved by ISAF, The EC will open

consultations with 2.4OD CA with a view to concluding an agreement and then incorporate all documents and ongoing work related to the Norlin Mk3 Class into the 2.4mR ICA.

5. The efforts aimed at achieving acceptance from ISAF at a Norlin Mk3 Class

Rule and associated documents to proceed, with "The 2.4 Norlin One Design Class Rule 2011" draft as basis for continued discussions.

6. The "One Design Rule Committee" is terminated from the date that the

implementation of the Norlin Mk3 Class Rule into the ICA is effective.

7. The World Council thanks the One Design Rule Committee and the

independent 2.4 One Design Class Association for the work that has been performed.

Alternative proposal: The Swedish delegate put forward an alternative proposal for the last sentence of the EC proposal nr. 3: "In case of amendments the NCA constitutions are to be submitted to the ICA to be reviewed and approved by the EC before applications are sent to the National Authorities for approval". As all EC members were present, the EC withdraw the last sentence of proposal 3 and supported the Swedish proposal, giving only one proposal.

All proposals were unanimously decided, proposal 3 with the EC wording in the first sentence and wording from the Swedish proposal in the last sentence.

7. Proposals from the TC for Class Rule amendments

B.4 FLOTATION CHECKS

Add a new paragraph

B.4.3 A boat may carry a separate flotation certificate, where an official measurer confirms a satisfactorily flotation check. The form of theInternational 2.4 mR Class Association shall be used. A flotation check is valid for not more than 5 (five) years.

Reason: This has been a praxis since 2004 but with a duration of 2 years.

AGM decision: The proposal was unanimously approved.

Add a new clause:

B.6 2.4mR Class Association membership

B.6.1 For a boat to be eligible for racing in a World Championship or a Continental Championship its owner or its helmsman for the race must be a current member of the ICA.

Reason: This is a consequence of a decision in the 2010 AGM: "Amendment our "Race Management Manual" so that there is a part where the organization Committee is responsible of verifying that ICA membership are paid for by the sailors' NCA. If there is no NCA for the sailor´s area then collect the fee from the sailor at registration and forward the collected fees to the ICA treasurer".

AGM decided unanimously an alternative text: For a boat to be eligible for racing in a World Championship, a Continental Championship, an IFDS World Championship or the Paralympic Games its helmsman for the race must be a current member of the ICA".

C.5.1 WEIGHT

The weight of the boat in dry condition shall comply with that as stated in the measurement certificate.

The following portable and installed equipment shall be on board when measuring:

Fittings and equipment in D.9.1, C.4.1 (a)

Equipment in C.4.2 (a)

Equipment in C.4.1 (b) if this will be on board when racing.

Add a new paragraph:

The seat may be excluded from the boat weight if it fulfils the following requirement: The centre of gravity of the seat, when the seat is placed in its position for sailing, shall be located not more than 300mm below the sheerline in section 0,55LWL. The approval of the seat in respect to this requirement shall be marked on it by an official measurer.

Reason: It is unfair to disabled sailors who need a heavy robust chair to be able to sail, and for that reason are forced to take away lead from the keel.

AGM decision: The proposal was approved by a majority of votes 10:9

C.5.2 Flotation

(a) The hull shall have flotation elements according to D.5.1.

  1. The boat shall float in an approximate horizontal position when flooded and loaded with an extra 35kg lead ballast placed within 100 mm of the 0.55xLWL station.

Add new paragraphs:

(c) Hulls with air tank(s) shall contain flotation element(s) and the flotation shall be checked according to (b) with the tank(s) filled with water.

  1. For flotation check confirmation see B.4.

Reason: Water tight tanks must be filled with water when checking flotation for security.

AGM decision: The proposal was unanimously approved.

D.3.2 CONSTRUCTION

Amendment:

  1. Delete last sentence.

  2. Delete the present rule and add:

Where Sandwich construction is used, the core material shall be of density not less than 60kg/m3.

  1. New rule: For boats initially certified after the 1st June 2012, the builder shall issue a manufacturer’s declaration certifying the compliance with rules D.3.1 (a) and D.3.2 (a) and (b), using the ICA Builders Declaration Form.

Reason.

This will eliminate the hull core material problem, and open up for new and better materials to be used, giving better and less expensive boats. The minimum density of 60kg/m3 will exclude extremely light and expensive materials.

AGM decision: The proposal was unanimously approved.

D.4.2CONSTRUCTION

Amend rule (b) to:

  1. Where Sandwich construction is used, the core material shall be of density not less than 60kg/m3.

Add rule (e):

  1. For boats initially certified after the 1st June 2012, the builder shall issue a manufacturer’s declaration certifying the compliance with rules D.4.1 (a) and D.4.2 (a) and (b), using the ICA Builders Declaration Form.

Reason.

This will eliminate the deck core material problem, and open up for new and better materials to be used, giving better and less expensive boats. The minimum density of 60kg/m3 will exclude extremely light and expensive materials.

AGM decision: The proposal was unanimously approved.

D.5.1 CONSTRUCTION

  1. Add a new sentence:

Flotation elements shall comply with ISO 12217-3 Annex C.

Reason: Definition of the elements are lacking.

AGM decision: The proposal was unanimously rejected.

E.5.2 CONSTRUCTION

Amend (a) and add (b) and (c).

(a) The ballast shall be internal in the boat and shall be removable from the inside of the boat.

  1. The ballast shall be divided in lead pigs consisting of minimum 8 pieces and maximum 16 pieces. The maximum weight of one pig is 30kg.

(c) Ballast pigs shall have their primary dimension in horizontal direction.

Reason: The purpose of the rule is that the lead easily can be removed from the inside of the keel in order to transport the boat or make repair etc. The number of pigs given is left to be understood to be devided approximately eaqually. As 75kg heavy pigs have shown up it is needed to write in plain language.

AGM decided unanimously an alternative text proposed by the UK delegate:

Amend (a) and add (b).

(a) The ballast shall be internal in the boat and shall be removable from the inside of the boat.

(b) The ballast shall be divided in lead pigs consisting of minimum 8 pieces and maximum 16 pieces. The maximum weight of one pig is 35kg.

H.3

Amend the last paragraph:

For fresh water with 1 = 1.000 will give

Q1 = 35/1,025  0,025* Q / 1,025

For a Norlin mark III normally Q = 254kg,

will give Q1 = 28,0kg and e1 = 125mm

Reason: As the boat weight of a large number of boats of the current fleet is 254kg, the example should be applied to that.

AGM decision: The proposal was unanimously approved.

9. Presentations for future World Championships and decision for 2014.

The meeting was joined by the sailing secretary of The Poole Yacht Club, John Yonwin, who gave a presentation to accompany a short video of Poole Harbour and the facilities. He answered questions from the floor and the Class looks forward to an excellent championship between the dates of the 7 – 14th September 2013.

The Vice President, Bruce Millar, delivered the Application from the National Yacht Club, Toronto, Canada to host 2014 World Championship between the 20 – 26th September 2014, and he provided a brochure for the venue for the 2014 World Championships.

The application was unanimously approved.

10. Elections

Håkan Kellner had asked to step down as Chairman of the Technical Committee, but accepted to continue as TC member and Chief Measurer. Pål Kragset (President), Eugene Hinkel (TC member), Harald Rolfsnes (TC member) and Ole Eide (TC member) had one more year to serve in their offices. Roger Cleworth had accepted to continue as technical web-master.

For elections at this AGM were proposed:

Vice President Bruce Millar from CAN proposed by CAN, FIN

EC Director Rikard Bjurström from FIN proposed by FIN, CAN, SWE

TC member/chairman

and EC director Stellan Berlin from SWE proposed by SWE, FIN, CAN

TC member Keith Gordon from UK proposed by UK

Treasurer Bo Hedensjö from SWE proposed by SWE

Auditor Reidar Sårheim from NOR proposed by NOR

Technical webmaster Roger Cleworth from USA proposed by UK

Rikard Bjurström and Bo Hedensjö exceded the time limitation of 8 year in office.

Reasons given by -

- the Finish NCA:

In this time of 2.4mR ICA development the knowledge about the history is important. Rikard Bjurström is therefore proposed as EC director even if he exceeds the time limitation in this office.

- the Swedish NCA:

The Swedish NCA: It is necessary to maintain continuity in economic matters. Bo Hedensjö is therefore proposed as Treasurer even if he exceeds the time limitation in this office.

The reasons given were accepted and all proposed persons elected by a unanimous vote.

12. Decisions for the next year’s work and commissions for the EC

12.a Marketing 2.4mR Sailing

EC proposals unanimously approved:

The AGM support the idea that ICA should find ways to expand sailing with the ICA classes and ask the EC to motivate and provide economic support, limited as stated in the budget.

12.b Templates for Measurement forms and Certificates

EC proposal unanimously approved:

The AGM authorize the EC, together with the TC, to develop templates for the official documents relating to a certain boat, publish them on the web as soon as possible and advice NCAs and measurers gradually to comply. Certificates ought to be published on Internet. Next AGM are to be informed for confirmation.

12.c Expanding the classes by certifying available boats

EC proposal unanimously approved:

The AGM want the EC to inspire the NCAs to motivate all owners of boats that may fit into the ICA classes to have their boats measured, certified and sailed.

13. Decisions for NCA annual dues and budget 2013

EC proposal unanimously approved:

1. The World Council determine the NCA dues for the fiscal year 2013 to

be 10 Euro per member.

2. The World Council determine the budget for 2013 to be as shown in

the attached Treasurer´s Report.

14 Adjournment

The President thanked the delegates for their attendance and closed the meeting at 16.36pm.

 Steve Bullmore

Secretary 31 October 2012

AGM unanimously appointed Harald Rolfsnes and Stellan Berlin to be the persons who sign off the minutes of this AGM.


Harald Rolfsnes Stellan Berlin

 ATTACHMENTS FOR 2012 AGM